Leave Analyst

University of Texas at Dallas

University of Texas at Dallas

IT

USD 54k-56k / month

Posted on Apr 22, 2026
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Posting Number S06983P
Position Title Leave Analyst
Functional Title Leave Analyst
Department Human Resources
Salary Range $54,000 - $56,000
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 04/17/2026
Posting Close Date 05/01/2026
Open Until Filled No
Desired Start Date 06/01/2026
Job Summary
Join the UT Dallas Human Resources team as a Leave Analyst, supporting employees by administering Paid Time Off (PTO) and leave programs—including vacation and sick leave—in compliance with state regulations and UT System policies. This role maintains employee leave records in the PeopleSoft Absence Management and Accrual modules and oversees the Sick Leave Pool and Family Leave Pool to ensure accurate and consistent leave reporting.
Minimum Education and Experience
High School Diploma or GED and 3 years HR or administrative experience; or
an equivalent combination of education and experience.
Preferred Education and Experience
Preferred Education and Experience
  • 4 years of HR or administrative experience
  • 2 years in data management, processing, or data analysis within HR or Payroll
  • Associate or Bachelor’s degree preferred
Other Qualifications
To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities
Essential Duties and Responsibilities

  • Administer UT Dallas Paid Time Off (PTO) and leave programs—including vacation, sick leave, and other leave types—in accordance with state regulations, UT System policies, and university procedures.
  • Interpret and apply leave policies and guidelines for employees and departments.
  • Maintain accurate leave records in the PeopleSoft Absence Management and Accrual modules to ensure data integrity and compliance.
  • Coordinate with HRIS, Leave Administration, Payroll, and Time and Labor teams to support accurate data flow and system integration.
  • Review, process, and approve PAF/ePAR transactions related to employment terminations
  • Calculate and submit final leave payout balances to Payroll for timely processing.
  • Partner with departmental timekeepers to ensure accurate processing of final vacation and/or sick leave payouts.
  • Review and process prior state service leave balance transfers in accordance with state and UT System requirements.
  • Communicate and resolve discrepancies related to prior state service balances with state agencies, UT institutions, and employees.
  • Adjust and reconcile leave balances based on audits and verified corrections.
  • Maintain accurate leave information and respond to employee and departmental inquiries regarding leave balances.
  • Calculate leave docks for overuse of leave and submit required documentation to Payroll.
  • Review and process eligibility changes impacting vacation payout eligibility, including staff‑to‑faculty status changes.
  • Prepare standard and ad hoc absence and leave reports for departments as requested.
  • Prepare fiscal year‑end leave liability reports and process annual leave carryover and transfer transactions.
  • Process approved Sick Leave Pool, Family Leave Pool, and employee‑to‑employee leave donation requests while maintaining accurate pool balances.
  • Perform related administrative duties and assist with special projects as assigned.
Physical Demands and Working Conditions
Physical Demands and Working Conditions
  • Regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear
  • Frequently required to reach with hands and arms
  • Occasionally required to stand and walk
  • May routinely lift and/or move up to 10 pounds
  • Requires close, distance, and color vision, as well as hearing and listening abilities
Physical Activities
Working Conditions
Additional Information
Remote Work Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
  • Competitive Salary
  • Tuition Benefits
  • BCBS PPO Medical Insurance Options – including 100% paid employee medical coverage for full-time employees
  • AD&D Insurance
  • Dental & Vision Plan Options
  • Long and short-term disability
  • TRS Retirement Plan
  • Fertility Benefits
  • Paid time off
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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