The Administrative Coordinator provides high-level, complex, and confidential administrative support to the Director of Sleep and Innovation Laboratories at the Center for BrainHealth, University of Texas at Dallas. This position plays a central role in enabling the efficient execution of the director’s academic, research, administrative, public outreach, and strategic responsibilities. The Administrative Coordinator manages a high-volume and frequently shifting portfolio of activities, including executive scheduling, travel logistics, communications, meeting preparation, event coordination, financial and procurement support, technical and social media management, and liaison functions with internal and external stakeholders. The role requires sound judgment, discretion, exceptional organizational ability, and the capacity to manage multiple priorities in a fast-paced academic and research environment. This position serves as a key coordination point across university leadership, faculty, staff, students, external collaborators, donors, media partners, and other professional constituencies.

Bachelor’s degree in Business Administration with three years of administrative experience; or equivalent combination of education and experience.

● Experience supporting senior academic, clinical, or research leadership in a university, medical, nonprofit, or similarly complex professional environment.

● Experience managing complex calendars, frequent travel, and high-volume communications for an executive or senior leader.

● Experience with university administrative processes, including purchasing, reimbursements, event logistics, and coordination across multiple units.

● Strong proficiency with Microsoft Office applications, especially Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat. Comparable UT Dallas postings explicitly call for these skills.

● Demonstrated ability to prepare polished presentations, briefing documents, and professional correspondence.

● Experience working with confidential information and exercising excellent judgment and discretion.

● Ability to work effectively with a wide range of stakeholders, including faculty, students, staff, administrators, and external partners.

Experience in a fast-paced environment requiring strong prioritization, follow-through, and adaptability.

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

● Excellent organizational, project coordination, and time-management skills.

● Strong written and verbal communication skills.

● Preference for bilingual, with added language being Spanish. This will serve Director of Sleep and Innovations Laboratory goal for expanding his educational outreach platform to all Spanish-speaking regions of the world.

● Ability to handle complex and confidential matters with professionalism and discretion.

● Ability to anticipate needs, solve problems, and follow through with limited supervision.

● Strong attention to detail and accuracy.

● Ability to manage multiple priorities and shifting deadlines.

● Professional judgment in representing the office and interacting with internal and external constituencies.

Working knowledge of office systems, and executive support practices.

The ideal candidate will also have mid-level skills in working with AI, especially Claude, but also GPT, Gemini, and Perplexity

A remote work schedule may be available, subject to business needs and departmental approval.

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.