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Business Administrator

University of Texas at Dallas

Administration

USD 58,569-58,569 / month

Posted on Mar 11, 2026

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Posting Number	S06909P
Position Title	Business Administrator
Functional Title	Business Administrator - Finance Operations
Department	Mechanical Engineering
Salary Range	$58,569 DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	03/09/2026
Posting Close Date	03/13/2026
Open Until Filled	No
Desired Start Date	04/01/2026
Job Summary	This position is responsible for the supervision of finance staff members and the administrative planning and coordination of major or very complex functions where inefficiency may result in considerable financial loss. This position provides dynamic support for both finance and business administration duties for a medium-to-large complex department within the School of Engineering and Computer Science. This position provides budgeting, finance, travel, and procurement support to our faculty and students, and requires expertise in departmental research administration and compliance with Federal, State, and University guidelines. This position includes daily responsibilities with financial processes, records management, and financial and business operations. This role will be critical as the lead administrator for the departmental inventory process, which will require strong organizational skills and detailed record-keeping when tracking assets and expenditures for the department.
Minimum Education and Experience	Bachelor’s degree; and Three to five years of experience performing administrative duties with two of these years in a position with unit-wide scope; and One to three years of supervisory experience; and One to three years administrative experience in higher education. An equivalent level of relevant education and experience may be considered.
Preferred Education and Experience	3-5 years of progressively responsible administrative operations experience in higher education. Proficiency in Microsoft Office Suite and PeopleSoft. Skill/Abilities Highly organized and detail-oriented with the demonstrated ability to manage multiple projects, prioritize workload, and exercise independent thought and sound judgment. Strong verbal and written communication skills and the ability to provide excellent customer service to staff, students, faculty, and administration. Knowledge of university policy and procedures surrounding finance and budgeting with the ability to interpret and apply appropriately. Strong critical thinking skills and the ability to understand the big picture of financial operations. Proficiency in Windows-based software applications: Outlook, Word, Excel, and PowerPoint. Nurture a collaborative and civil environment and demonstrate personal accountability. Maintain a high level of confidentiality and represent the university in an ethical and professional manner.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Duties and Functions Oversees and coordinates the department finance team in procurement, travel, and cost center reconciliation needs in accordance with university policies and procedures. Oversees all internal and external funding source expenditures and related financial matters. Monitors cost center budgets and ensures funding is in line with procurement needs. Initiate budget transfer and adjustments, as needed. Reconcile cost centers for sponsored research and other operating cost centers as needed to support the finance team. Works with faculty, managers, and supervisors on budgeting, financial projections, expenditure benchmark, and burn rate. Initiates IDT journals, budget journals, and sponsored project budget adjustments to maintain fiduciary, operational, and transactional accuracy. Assists in monitoring, administering, and coordinating budgets for faculty-sponsored cost centers. Serves as the liaison with Post Award Management (OPM) for budget revisions and cost center stewardship. Works with faculty to ensure proper cost center closeouts and facilitate the proper and complete expenditure of funds and allowability per the funding agency. Oversees departmental revenue and service center cost centers, including but not limited to billing, collections, rate studies, and reconciliation processes for department service centers, both internal and external. Serves as backup approver for departmental One Card holders. Provides financial updates to the Business Manager Troubleshoot and resolve financial matters from discrepancies to ensure accuracy and compliance. Understand university policy and procedures and advise departmental staff of best practices related to procurement and finance. Develops and maintains standard operating procedures related to financial and procurement operations. Provides training to finance department staff on the use and functionality related to procurement, budgeting, cost center reconciliation, and forecasting. Attends regular Procurement and Finance training and meetings Serves as the backup in the absence of the Business Manager Primary contact for the office of finance and procurement. Other duties and requests as assigned.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance – 100% paid for full-time employees PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options – approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

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