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Analog Center Administrative Support - FT Temporary Benefits Eligible

University of Texas at Dallas

Administration, Accounting & Finance, Customer Service

USD 45k-45k / month

Posted on Feb 13, 2026

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Posting Number	W00220P
Position Title	Analog Center Administrative Support – FT Temporary Benefits Eligible
Functional Title	Temporary Benefits Eligible
Department	Analog Center
Salary Range	$45,000 DOQ
Pay Basis	Monthly
Position Status	Temporary
Location	Richardson
Position End Date (if temporary)	08/31/2026
Posting Open Date	02/06/2026
Posting Close Date
Open Until Filled	Yes
Desired Start Date	03/02/2026
Job Summary	Provides advanced administrative support to the Texas Analog Center of Excellence (TxACE). The position manages calendars, meetings, travel, and front‑office workflows while maintaining organized filing systems, databases, and facility access records. Serving as the Center’s communication and coordination hub, this role oversees event logistics, disseminates information across multiple channels, and prepares a variety of professional materials and reports. The position is also responsible for procurement processes, including purchase orders, reimbursements, OneCard reconciliation, and invoice tracking, as well as inventory oversight, facilities requests, and routine records management. Through strong organizational skills and a service‑oriented approach, this role supports the Center’s daily operations and contributes to a welcoming, well‑run environment.
Minimum Education and Experience	.High school graduate or equivalent.
Preferred Education and Experience	Experience in administrative support for a center director Experience using PeopleSoft HCM and Procurement software or comparable ERP systems. Experience in taking effective notes and to learn quickly. Intermediate level proficiency in using Microsoft Office applications, including Outlook, Word, Excel, Adobe Acrobat Pro, PowerPoint, OneDrive, and MS Teams. Experience with event planning, including using mail merge to create name badges, is highly desired. Excellent time management skills and the ability to prioritize work and meet deadlines. Excellent time management skills to keep up with the workload on time. Excellent attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to effectively multitask daily. Ability and willingness to learn required processes, procedures, and protocol. Ability to synthesize and translate learned processes into application, according to standard practices, with an understanding of nuances and other variables for consideration.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Administrative Operations Provide primary administrative support to the Center Director, including calendar management, meeting coordination, travel arrangements, and reimbursement processing. Oversee reception and front office operations to ensure smooth daily workflow. Prepare, edit, and proofread correspondence, reports, and other documents. Maintain organized paper and electronic filing systems and initiate recurring administrative processes. Manage databases for Center members, office/lab locations, and equipment records. Submit facilities management work orders and process PEARL requests for building, key, and computer access. Review building and badge access each semester. Collect and distribute mail and packages daily. Communication & Events Serve as the communication hub for the Center by distributing information via email, phone, mail, and web platforms. Coordinate, plan, and execute Center events, including securing space, arranging catering and equipment, preparing materials, and overseeing event logistics. Publish Center events on Comet Calendars and the Center’s website. Disseminate announcements, internship postings, and job opportunities to TxACE and related groups. Collect quarterly updates on awards, publications, and conference papers for web posting. Procurement & Financial Management Prepare, review, and process purchase orders for office and lab supplies, equipment, services, and repairs. Facilitate OneCard transactions and complete monthly reconciliation and record‑keeping. Process shipping, reimbursements, invoices, and receipts through eProcurement. Track and maintain subaward invoice payments. Maintain inventory logs and support the Dean’s Office with Center inventory management. Facilities, Scheduling & Operations Manage the Center’s conference room calendar and schedule meetings as needed. Maintain office supply inventory and replenish stock. Keep the conference room, copy room, and breakroom tidy and organized. Assist with annual records management and disposition. Perform additional procurement, cost center, and operations‑related duties as assigned, including occasional evening or weekend support during major events.
Physical Demands and Working Conditions	Physical Demands and Working Conditions Work is performed in an office environment and requires the ability to operate office equipment, keyboards, printers, and filing cabinet systems. Able to pick up mail and packages and deliver them to faculty or staff Able to receive, set up, and put away office and breakroom supplies in designated storage areas Physical Activities Ability to lift packages or items to 15 lbs Ability to push a cart for the preparation, set-up, putting away, and tidying up of the weekly lunch meetings Ability to assist with the set-up of major event items, i.e., setting up/putting away poster easels and poster boards, registration materials, signs, etc., and tidying up after the event Working Conditions Sitting, standing, walking, bending, and reaching high or low to retrieve or put away items On a few occasions, drive to/from local DFW to assist with events at industry locations, i.e., coordinate, set up, and tidy up after the event.
Physical Activities
Working Conditions
Additional Information	*This is a temporary position that may be eligible for consideration for a permanent role based on business needs, funding, and performance.* Internal applicants preferred Applicants who apply by *Feb 13, 2026*, will receive priority review In-person position only What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including: Competitive Salary Internal Training Medical insurance – including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

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Analog Center Administrative Support - FT Temporary Benefits Eligible