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Program Coordinator

University of Texas at Dallas

Operations, Administration

USD 51,500-51,500 / month

Posted on Sep 4, 2025

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Posting Number	S06596P
Position Title	Program Coordinator
Functional Title	Outreach, Recruitment, and Admissions Coordinator
Department	Materials Science and Engineering
Salary Range	Commensurate with experience up to $51,500
Pay Basis	Monthly
Position Status	Regular full-time
Location
Position End Date (if temporary)
Posting Open Date	09/03/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	10/01/2025
Job Summary	The Outreach, Recruitment, and Admissions Coordinator will be responsible for providing meticulous and thorough program management to include support for departmental outreach and recruitment efforts by: Support applicants’ reviews by the Admissions Committee in the Materials Science and Engineering Department. Managing department events such as colloquia, special seminars, student seminars and social events. Preparing and implementing marketing plans, especially social media related to promoting and targeting potential. Support onboarding activities for newly admitted students in the Materials Science and Engineering Department. Provide support to prospective students , including attending or hosting recruitment events such as college fairs and campus visits.
Minimum Education and Experience	Bachelor’s degree in Business or a related field, with 3-5 years of experience directly related to the duties and responsibilities specified; or an equivalent combination of education and experience.
Preferred Education and Experience	The Outreach, Recruitment, and Admissions Coordinator must be able to work independently under the supervision of the Business Manager Lead, demonstrating both initiative and follow-through, but must also work effectively as a team member in support of the mission of the department. A high degree of independent judgment and decision-making, creativity, and progressive thinking is required. Additionally, the ability to provide accurate and timely information to students, faculty, and staff regarding programs, upcoming recruiting and department events, initiatives, and outcomes is necessary for success. The incumbent: Must be able to adapt quickly to changing priorities and assignments. Must be able to move event-related materials to and from event sites. Must be able to lift and carry boxes weighing 10 lb. or more Experience with event management. Experience with social media marketing tools. Experience in higher education processes.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Processes and organizes applications for student admissions. Prepares funding offers, including RA/TA, and internal scholarship offers. Advise students on admission and program requirements, scholarships and graduate funding opportunities. Leads the department marketing and communication, including social media strategies. Plan, coordinate, and execute a variety of events, including department colloquia and faculty and student seminars, social gatherings, and student activities. Support onboarding for incoming students as well as coordinate current students’ events in the Materials Science and Engineering Department.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	This position is funded through a combination of sources, including soft funds, and is renewable pending continued financial support. Remote Work Notice A hybrid remote work schedule may be available (currently 2-day remote weekly) after probationary period. The employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment. Use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance – 100% paid for full-time employees PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options – approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary	What should be included with the application: 1. Cover letter describing professional background and interests. 2. Resume 3. List of 3 references with contact information.
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

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