Bachelor’s degree in Business or a related field, with a minimum of four years of experience in program/project development or an equivalent combination of education and experience.

• Serve in the payroll and human resources administrative unit in the department. Ensures that funding is in place for all employment offers. Oversees and tracks the onboarding progress and provides support for all department hiring.
• Maintains job postings for faculty, researchers, and staff so the department can efficiently recruit individuals who can fill positions that require specialized skills or knowledge. Provides continuous monitoring of the effectiveness of these postings, ensuring the accuracy and frequency of updates.
• Creates and issues RA, Visiting Scholar, Visiting Scientist, etc., offer letters based on faculty requests; ensures funding is in place for the respective offers via communication with the ME Finance Team.
• Coordination with ISSO and VisasHR to assist with visa needs of current and prospective employees, including Visiting Lab Assistant and Visiting Scholar J1 visa coordination.
• ISSO liaison and point of contact for student employment, CPT and OPT items.
• Department liaison for H1B requests between qualified ME employees and HR. Ensures funding is in place for department cost for required fees and submits eProcurement requisition for Department of Homeland Security payments.
• Monitors changes in laws and regulations regarding immigration policies. Provides guidance to the department on international employee requirements and contractual obligations.
• Creates and maintains Handshake accounts and postings for all semi-monthly student positions and Classified Temp positions.
• Conduct Work-Study, Hourly Worker, and Classified Temporary hiring actions with emphasis on finding and facilitating the onboarding of the best candidates.
• Initiates electronic forms for new hires, job attribute changes, leaves of absence, end of assignments, and supplemental pay for all Faculty, Staff, Research Assistants, Teaching Assistants, Visiting Scholars, Student Workers, Temporary staff, and Research Associates.
• Approval and correction if needed of Change Funding Source ePARs.
• Stipend and payroll liaison for the department’s “Research Experience” programs. Fosters relationships with faculty and staff to ensure compliance with university regulations and policies.
• Updates department personnel spreadsheet daily to manage time and labor and communicates with employees to ensure accurate recordkeeping.
• Verifies and processes employee time records and troubleshoots payroll issues to ensure prompt and accurate payroll distribution for the department each pay period.
• Time Administrator for the department, ensuring time is accurately and timely recorded so pay, vacation, sick and comp balances are current and correct. Maintains FMLA tracker as needed for those on approved leave.
• Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.
• Maintains all personnel records in accordance with FERPA and retention stipulations. Ensure access to personnel records for specified staff.
• Other duties as assigned.

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department