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Administrative Assistant I or II

University of Texas at Dallas

Administration

USD 36,872-45k / month

Posted on Jul 17, 2025

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Posting Number	S06499P
Position Title	Administrative Assistant I or II
Functional Title
Department	Management
Salary Range	$36,872 - $45,000, Depending on Experience
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	07/16/2025
Posting Close Date
Open Until Filled	No
Desired Start Date	08/04/2025
Job Summary	Are you seeking a challenging and rewarding opportunity that offers a work-life balance, comprehensive benefits, including paid holidays, vacation, and sick leave, employee tuition assistance, and a hybrid-friendly work environment? Look no further — join our team at The University of Texas at Dallas! We are currently seeking a detail-oriented Administrative Assistant I or II to support the Marketing area within the Jindal School of Management (JSOM). This role involves providing independent administrative and financial support to faculty, including account reconciliation, budget tracking, travel coordination, event planning, and procurement assistance. Additionally, the position supports the Marketing PhD program by assisting with student travel, recordkeeping, and job market preparation. The ideal candidate is organized, proactive, and thrives in a fast-paced academic environment while delivering a high level of accuracy and service. Administrative Assistant I, position information FLSA: Non-exempt Salary Range: $36,872 to $39,500, depending on experience Administrative Assistant II, position information FLSA: Non-exempt Salary Range: $43,500 – $45,000, depending on experience
Minimum Education and Experience	Administrative Assistant I: Bachelor’s degree and two years office administration or project management experience or an equivalent combination of education and experience. Administrative Assistant II: Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience	Preferred Education and Experience Administrative Assistant I Bachelor’s degree and three years of office administration or project management experience in an academic setting Strong organizational and computer skills Excellent verbal and written communication skills Ability to work independently and as part of a team Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and Adobe Experience in a higher education environment preferred Administrative Assistant II Includes all preferred qualifications listed for Administrative Assistant I Six years of office administration or project management experience in an academic setting Minimum of two years at the Administrative Assistant I level Experience with PeopleSoft and eProcurement strongly preferred
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Administrative Assistant I Provides independent administrative support to the faculty in Marketing. Completes account reconciliation of monthly financial transactions in PeopleSoft to supporting documentation on faculty cost centers. Identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers. Assists with the planning and execution of department events, including conferences, meetings, and mixers. Supports faculty and department in following University procurement business practices. This includes receiving quotes, determining appropriate purchasing methods for supplies and equipment, and using online purchasing versus the eProcurement system. Periodically reviews encumbrances and purchase orders to ensure payments are posted and encumbrances released, promoting efficient fund use. Checks budgets and initiates budget journals prior to purchases or travel arrangements. Coordinates travel arrangements and reimbursements in accordance with university policies. Plans and executes events and meal arrangements for faculty and their guests. Provides support for program meetings and events. Responsibilities may include creating posters and emails, arranging travel and hotel accommodations, coordinating meals, scheduling visits and itineraries, processing reimbursements, managing parking or Uber needs, providing maps, and communicating with guests. Makes conference room reservations for faculty/student events and meetings. Maintains calendars and appointments, as well as room and parking reservations. Performs other duties as assigned. Administrative Assistant II (In addition to the responsibilities listed above) Assists in the day-to-day operations of the Marketing Ph.D. Program, providing academic and administrative support to the Program Director and affiliated faculty. Supports Ph.D. students with matters related to budgets, travel, the job market, and more. Manages student and faculty reminders and maintains records for current and former students.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Remote Work Notice A hybrid remote work schedule may be available (currently 1-day remote weekly). Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including: Competitive Salary Tuition Benefits Internal Training Medical insurance – including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator*.

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