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Employment Immigration Specialist II or I

University of Texas at Dallas

University of Texas at Dallas

USD 60k-70k / month
Posted on Apr 8, 2025
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Posting Number S06315P
Position Title Employment Immigration Specialist II or I
Functional Title Employment Immigration Specialist II or I
Department Human Resources
Salary Range $60,000 - $70,000
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 04/07/2025
Posting Close Date 04/18/2025
Open Until Filled Yes
Desired Start Date 04/28/2025
Job Summary
Exciting Opportunity for an Experienced Employment Immigration Specialist

Join the UT Dallas HR Team! Apply Now!
The UT Dallas Office of Human Resources is currently looking to hire an experienced Employment Immigration Specialist to work with our Employment & Compensation team. If you enjoy working with talented professionals who support each other, work hard, and know how to have fun, look no further.

We are seeking curious-minded candidates who are looking for a challenging yet rewarding career with an organization and leadership team that cares about its employees. Successful candidates must meet the minimum qualifications to be considered. Don’t wait – Apply now!

Employment Immigration Specialist II:
Reporting to the Director of Employment & Compensation in the Office of Human Resources, the Immigration Specialist II position works independently to assist with overseeing the University’s employment immigration program. The Immigration Specialist is responsible for filing employment immigration petitions and works directly with outside counsel on permanent residency requests.

Employment Immigration Specialist II Position Information:
  • FLSA Status: Exempt
  • Salary Grade: 13
  • Salary Range: $70,000, depending on experience
Employment Immigration Specialist I:
Reporting to the Director of Employment & Compensation in the Office of Human Resources, this position will assist in overseeing the University’s employment immigration program. The Immigration Specialist I works under direct supervision and is responsible for filing employment immigration petitions. The role may involve working directly with outside counsel on permanent residency requests. This position will also assist with onboarding and transitional services for international TA/RA/GA (F-1) employees and the J-1 check-in process.

Employment Immigration Specialist I Position Information:
  • FLSA Status: Non-exempt
  • Salary Grade: 12
  • Salary Range: Up to $60,000, depending on experience
Successful candidates will have excellent written and interpersonal communication skills, with the ability to work both in a team and independently. Forward-thinking and creative, this candidate will work to develop and enhance current processes with the goal of creating a welcoming and stress-free environment for foreign nationals. Candidates must be detail-oriented and able to work in a fast-paced environment.

To be considered for this role, applicants must have at least 4 to 5 years of related experience, as outlined in the minimum qualifications section. At least 2 to 3 years of immigration experience is preferred.
Minimum Education and Experience
HR Specialist II:
Bachelor’s Degree and five (5) years general human resources experience or administrative experience. Equivalent combination of education and experience may be considered.

HR Specialist I:
Bachelor’s degree and four (4) years general human resources experience or administrative experience. Equivalent combination of education and experience may be considered.
Preferred Education and Experience
Preferred Education and Experience
  • Five (5) years of employment Immigration experience in higher education or as a paralegal.
  • Experience with immigration software.
  • Experience using a ticketing system.
  • Experience with software applications such as Microsoft Office Suite (Word, Excel, and PowerPoint).
  • One (1) or more years working in the Human Resources field.
  • PHR, SPHR, SHRM, or related certification
Essential Duties and Responsibilities
Employment Immigration Specialist II (HR Specialist II)
  • Administers all aspects of immigration-related employment-based petitions (H-1B and permanent residency), ensuring accuracy and timeliness.
  • Assists with the development, integration, and implementation of policies regarding hiring practices for foreign nationals.
  • Recommends, develops, and presents employment immigration content for training purposes, workshops, and materials aimed at communicating the university immigration processes.
  • Presents regular immigration updates to HR and campus stakeholders and provides timely updates via various forums.
  • Maintains appropriate documentation relating to visas, petitions, and any other information related to employment-based immigration.
  • Collaborates with the International Student Center on various immigration matters.
  • Assists with the onboarding of graduate-level assistants.
  • Organizes and maintains an immigration caseload and effectively communicates statuses as needed.
  • Ensures compliance with all applicable employment immigration rules and regulations, remaining abreast of changing employment immigration regulations and best practices.
  • Evaluate needs, and changes in technology and regulations, and engage in business process adjustments to maintain service levels.
  • Assists in updating the employment immigration website as needed.
  • Serves as an employment immigration resource for campus stakeholders.
  • Leads the work of other immigration specialists on the team.
Knowledge, Skills, and Abilities:
  • Excellent interpersonal and communication skills.
  • Exceptional customer service to all internal and external stakeholders.
  • Ability to effectively communicate with all levels of faculty and staff.
  • Possess current knowledge of immigration and DOL regulations, hiring processes, recruitment, and documents related to the employment of foreign nationals.
  • Develop and deliver training and current information to foreign nationals, hiring managers, and other relevant campus stakeholders.
Employment Immigration Specialist I (HR Specialist I)
  • Assists with administering all aspects of immigration-related employment-based applications, ensuring accuracy and timeliness.
  • Assists with the development, integration, and implementation of policies regarding hiring practices for foreign nationals.
  • Assists with the development and delivery of training, workshops, and materials aimed at communicating the university immigration process.
  • May present regular immigration updates within various online and on-site forums.
  • Maintains appropriate documentation relating to visas, petitions, and any other information related to employment-based immigration.
  • Collaborates with the International Student Center to implement transition programs (student to staff).
  • Assists with the RA/TA/GA onboarding program.
  • Develops and monitors caseload systems, and maintains contact lists and communication with foreign nationals.
  • Ensures compliance with all applicable rules and regulations, remaining abreast of changing regulations and best practices.
  • Evaluate needs, and changes in technology and regulations, and engage in business process adjustments to maintain service levels.
  • Assists in updating the employment immigration website as needed.
  • Available to campus stakeholders as an employment immigration resource.
  • Maintains appropriate documentation relating to employment and immigration petitions for employees.
Knowledge, Skills, and Abilities:
  • Excellent interpersonal and communication skills.
  • Exceptional customer service to all internal and external stakeholders.
  • Ability to effectively communicate with all levels of faculty and staff.
  • Possess current knowledge of immigration and DOL regulations, hiring processes, recruitment, and documents related to the employment of foreign nationals.
  • Develop and deliver training and current information to foreign nationals, hiring managers, and other relevant campus stakeholders.
Physical Demands and Working Conditions
Physical Activities Sedentary, Light, Sitting, Grasping, Fingering, Talking, Hearing, Repetitive Motion
Working Conditions
Additional Information
Remote Work Notice
A hybrid remote work schedule is available with manager approval. Employees must be located within the Dallas/Fort Worth metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

What We Can Offer
We offer an employee-friendly work environment with a comprehensive benefits package including:

  • Competitive Salary
  • Tuition Benefits
  • Internal Training
  • Medical insurance – including 100% paid employee medical coverage for full-time employees
  • Dental Insurance
  • Vision Insurance
  • Long and short-term disability
  • Retirement Plan Options
  • Paid time off
  • Paid Holidays
  • All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and the UT Dallas Bright Leaders Program.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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