Bachelor’s degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

• Experience managing the administrative aspects of an office or department in a university or commercial setting
• Experience managing projects and initiatives
• Experience with event planning and execution
• Experience using PeopleSoft Procurement software or comparable ERP system
• Requires attention to detail, accuracy, and the ability to meet strict deadlines
• Must have superior organizational skills and the ability to effectively multitask daily.

• Lead the Office Services function for the department creating a welcoming and professional environment for visitors and ensuring the department has the appropriate administrative resources to support our faculty, staff, and students
• Manage departmental projects and initiatives including the execution of events, logistical and scheduling support for faculty recruiting, management of key space and facilities initiatives, and other projects as defined by the Department Head and Business Manager
• Supervise and coordinate department work-study students; assign tasks, training, schedule, and liaise with departmental staff to assist with high workload areas
• Provide administrative support and coordination to the ECE Department Head
• Partner closely with Event and Marketing/Digital Media staff on all aspects of event planning and execution including concept creation, vendor coordination, purchasing, securing space, and handling equipment and custodial needs
• Maintain departmental calendar/schedule in partnership with the ECE Department Head, Business Manager, and faculty ensuring meetings and events are appropriately positioned and resourced
• Support new faculty and staff onboarding ensuring teammates have the required workspace, equipment, access, and other necessary resources
• Serve as inventory liaison to Engineering & Computer Science asset management team; create controls and processes to effectively manage department mobile asset inventory; maintain annual inventory list of department-owned/controlled assets
• Coordinate with Facilities Management on work requests and projects to support the space and infrastructure needs of a growing department
• Utilize procurement software to prepare, review, submit, and receive purchase orders in support of department operating needs
• Arrange domestic/international travel and all related logistics
• Process reimbursement of business and travel expenses
• Issue and maintain shared equipment (laptops, projectors, etc.) and serve as liaison for department technology & audio/visual needs
• Manage shipping/receiving and mail activity within the department coordinating student workers and providing backup support when needed

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department