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Business Administrator

University of Texas at Dallas

University of Texas at Dallas

Administration
Posted on Mar 22, 2025
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Posting Number S06275P
Position Title Business Administrator
Functional Title Business Administrator - Finance
Department Mechanical Engineering
Salary Range Commensurate with experience up to $58,905
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 03/18/2025
Posting Close Date
Open Until Filled Yes
Desired Start Date 04/10/2025
Job Summary
This position will assist in developing and supervising the faculty support functions of the Mechanical Engineering Department, and provides direction, support, training and mentoring to the other members of the ME Finance team. The position directs or oversees budgeting and expenditures from multiple funding agencies and sources including grants, projects, gifts, and endowments.
Minimum Education and Experience
  • Bachelor’s degree; and
  • Three to five years of experience performing administrative duties with two of these years in a position with unit-wide scope; and
  • One to three years of supervisory experience; and
  • One to three years administrative experience in higher education.
  • An equivalent level of relevant education and experience may be considered.
Preferred Education and Experience
Preferred Qualifications
7-10 years of progressively responsible administrative operations and supervisory experience in higher education. Proficiency in Microsoft Office Suite and PeopleSoft
Essential Duties and Responsibilities
Essential Duties and Responsibilities
Reporting directly to the department Business Manager, the Business Administrator provides oversight of finance and operational matters. The position directs and oversees budgeting and expenditures for multiple funding agencies and sources including contracts, sponsored projects, gifts, and endowments. Serve as the team leader for departmental finance and operations. Will supervise administrative staff, provide training and, performance management, and act in an advisory capacity to leadership. This position is action-oriented and requires a high level of organizational and project management skills. Exercising a high degree of responsibility for a medium to a large complex academic department.

Duties and Functions
  • Oversees and coordinates the department finance team in procurement, travel, and cost center reconciliation needs in accordance with university policies and procedures.
  • Oversees all internal and external funding source expenditures and related financial matters.
  • Monitors cost center budgets and assure funding is in procurement needs. Initiate budget transfer and adjustments, as needed.
  • Reconcile cost centers for sponsored research and other operating cost centers as needed to support the finance team.
  • Works with faculty, managers, and supervisors with budgeting, financial projections, expenditure benchmark, and burn rate.
  • Initiates IDT journals, budget journals, and sponsored project budget adjustments to maintain fiduciary, operational, and transactional accuracy.
  • Assists in monitoring, administering, and coordinating budgets for faculty-sponsored cost centers.
  • Serves as the liaison with Post Award Management (OPM) for budget revisions and cost center stewardship.
  • Works with faculty to ensure proper cost center closeouts and facilitate the proper and complete expenditure of funds and allowability per the funding agency.
  • Oversees departmental revenue and service center cost centers, including but not limited to billing, collections, rate studies, and reconciliation processes for department services center, both internal and external.
  • Serves as backup approver for departmental One Card holders.
  • Provides financial updates to Business Manager
  • Troubleshoot and resolve financial matters from discrepancies to ensure accuracy and compliance.
  • Understand university policy and procedures and advise departmental staff of best practices related to procurement and finance.
  • Develops and maintains standard operating procedures related to financial and procurement operations.
  • Provides training to finance department staff on the use and functionality related to procurement, budgeting, cost center reconciliation, and forecasting Attends regular Procurement and Finance training and meetings
  • Serves as the backup in the absences of the Business Manager
  • Primary contact for the office of finance and procurement.
  • Other duties and requests as assigned.
Physical Demands and Working Conditions
Office Environment, working with supporting staff. Office Hours are M-F from 8am-5pm. May involve occasional lifting of boxes of documentation from 10-20 lbs ea. Daily use of keyboard and computers at desk.
Physical Activities
Working Conditions
Additional Information
Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
  • Competitive Salary
  • Tuition Benefits
  • Internal Training
  • BCBS PPO Medical insurance – 100% paid for full-time employees
  • PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
  • Vision Insurance
  • Long and short-term disability
  • TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
  • Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
  • Dental/Vision/AD&D
  • Paid time off
  • Paid Holidays
  • Paid Winter Break
  • Fertility Benefits
  • Remote Work Options – approved by department
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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