The Administrative Assistant II will provide support and be the first point of contact to the Associate Vice President for Student Affairs, the Assistant Vice President for Residential Life and the Senior Director of Housing Operations. Essential duties of this position will include maintaining calendars for staff members, managing meetings, transcribing meeting minutes, providing summaries, maintaining all Housing records, and support as necessary. Records to include database records of facility improvements, long-range plans, and other key aspects of StarRez maintenance operations.

The Administrative Assistant will evaluate timecards and enter time for staff in the Housing as assigned, verifying accuracy and reporting issues as necessary to supervisors, prepare financial transactions, and track OneCard receipts for these three direct reports in addition to others within the department as necessary. This position will assist with administrative project assignments. Responsible for collaborating with others on various housing-related events and projects, including the inventory of housing equipment.

This position will also prepare weekly, monthly, and quarterly reports as required, monitor departmental websites, handbooks, and provide proofreading of all housing documents and materials, collect, compose and submit weekly information for the Student Affairs Update, coordinate travel as required, compose student and campus correspondence as needed, provide backup to staff as necessary, and other duties as assigned.

The Administrative Assistant II will provide support and be the first point of contact to the Associate Vice President for Student Affairs, the Assistant Vice President for Residential Life, and the Senior Director of Housing Operations. Essential duties of this position will include maintaining calendars for staff members, managing meetings, transcribing meeting minutes, providing summaries, maintaining all Housing records, and support as necessary.

Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.