Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

• Demonstrated ability to quickly learn and adapt to new systems, software tools, and processes.
• Ability to center “customer” needs when assisting faculty, staff, students, and visitors while handling all inquiries professionally and courteously.
• Ability to exercise discretion and maintain confidentiality.
• A self-motivated, proactive approach to handling responsibilities, problem-solving, and completing assignments.
• Exceptional attention to detail and a high level of accuracy in all tasks.
• Demonstrated ability to manage multiple tasks and prioritize effectively.
• Strong time management skills to meet deadlines and ensure timely completion of duties.
• Proficiency in relevant software tools, including Microsoft 365/Office Suite (Word, PowerPoint, Excel, Teams) and PeopleSoft (or similar) financial management and human capital management tools.
• Experience supporting pre-award research efforts (e.g., preparing and submitting investigator documents in research.gov, coordinating meetings and document collection with collaborators and consultants, liaising with university-level research office for timely proposal submission).

• Open and close the office daily, Mondays through Fridays, 8:00 a.m. to 5:00 p.m.
• Provide administrative and clerical support to the Associate Dean for Academic Affairs and Strategic Initiatives.
• Coordinate travel arrangements and prepare vouchers for travel reimbursements.
• Submit purchase orders and business reimbursements.
• Prepare memos, minutes, and action items for the Associate Dean.
• Assist with maintaining office supply inventory and replenish as needed.
• Assist with scheduling meetings and event space requests.
• Answer phones, greet guests, and direct in-person inquiries to appropriate individuals.
• Meet multiple deadlines, exercise initiative and judgment over non-routine administrative tasks, and prioritize and foster good working relationships.
• Manage record storage, access, and retention in accordance with university policies.
• Assist and act as backup to the Dean’s Assistant.
• Assist with scholarships handled within the Dean’s office.
• Assist with submission of HR transactions including ePARs, job postings, etc.
• Assure compliance with university policies and procedures, particularly related to financials, travel, and procurement.
• Interpret administrative policies and regulations to faculty, staff, and students.
• Be proactive in identifying potential issues; continually assess operations and processes to improve efficiencies.
• Perform other duties and tasks assigned.