Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

• Organize, prioritize, and manage workflow for the Department Head’s administrative tasks and projects, intercept incoming requests and emails, follow through with calendar reminders and action items, and interact in person, by phone, and via email with faculty, staff, and students as necessary to ensure timely and accurate completion of the work.
• Act as liaison between committees and department head. Manage meetings and schedules, including agendas, notifications and meeting materials, recording and distribution of the meeting minutes. Meet regularly with the department head to provide updates on issues, review the schedule, and to plan for upcoming meetings and events.
• Plan and prepare travel arrangements and accommodations for business travel. Process post-travel expense reports in a timely manner. Order office supplies and maintain department conference room schedule.
• Exercise a high level of discretion and professionalism, courtesy, tact, confidentiality, and sound judgment. Facilitate high-level verbal and written communications and process confidential email/mail and phone calls. Provide excellent customer service to all guests, vendors, staff, and stakeholders. Build productive, collaborative relationships with internal and external constituents.
• Manage accounts processing, including purchasing, requisitions, vendor management, invoicing, cost center and One Card reconciliation, and expense reports for reimbursements. Maintain an archival system for easy retrieval of documents.
• Provides general assistance as needed to students, faculty, staff, parents, alumni, donors, trustees, and the public at large.
• Provide support with accreditation review, commencement, and school/university-wide events.
• Serve in backup role for other department staff as needed. Assist with special projects and perform other duties as assigned.
• Operates personal and UT Dallas-owned vehicles or golf cart on work sites, as necessary.
• Additional duties as assigned.

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department