• Coordinates the logistics for department foreign visitors and employees coming to campus.
• Organize documentation for visas and other related documents.
• Monitors change in laws and regulations regarding immigration policies.
• Provides guidance to departments on international employee requirements and contractual obligations. Organize the payment of required visa fees and submit it with the relevant documentation to HR for the necessary approvals from the Department of Homeland Security.
• Initiates electronic forms for hiring, job attribute changes, leaves of absence, end of assignments, and supplemental pay for all Faculty, Staff, Research Assistants, Teaching Assistants, Visiting Scholars, Student Workers, Temporary staff, and Research Associates.
• Serve as backup assisting students in acquiring OPT/CPT authorization from the International Students and Scholars Office.
• Help to recruit and enroll students in the department’s “Research Experience” programs. Monitors international students’ eligibility for work authorization under specific visa categories.
• Fosters relationships with faculty and staff to ensure compliance with university regulations and policies. Assists in coordinating student orientations, seminars, workshops, conferences, and other events.
• Updates department personnel spreadsheet daily to manage time and labor and communicates with employees to ensure accurate record-keeping.
• Verifies and processes employee time records and troubleshoots payroll issues to ensure prompt and accurate payroll distribution for the department each pay period.
• Prepares and reviews electronic campus access forms in accordance with procedures and policies.
• Ensure the accuracy of data entered to maintain security compliance and assist students and employees in navigating the process.
• Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.
• Ensures that funding is in place for the respective offers. Oversees and tracks the onboarding progress and provides support for all department hiring.
• Other duties as assigned.

Bachelor’s degree in Business or a related field, with a minimum of four years of experience in program/project development or an equivalent combination of education and experience.