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Administrative Assistant I

University of Texas at Dallas

University of Texas at Dallas

Administration
Posted 6+ months ago
Posting Number S05827P
Position Title Administrative Assistant I
Functional Title Administrative Assistant I
Department Crow Museum
Salary Range $37,000 - $42,000
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 07/23/2024
Posting Close Date
Open Until Filled Yes
Desired Start Date 08/19/2024
Job Summary
Reporting to the Director of Development, this position assists with the general administrative needs of the development team and the Crow Museum department.
Minimum Education and Experience

Bachelor’s degree and two years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience
Bachelor’s degree and two years of office administration for a museum or university is preferred
Essential Duties and Responsibilities
Essential Duties and Responsibilities
  • Handle communications, answer calls, take messages, schedule meetings, and prepare draft communications
  • Assist with the schedule of grant proposals and reports, develop and manage fundraising mailings, and track their results
  • Assist with updating databases for memberships, track renewal dates, and manage electronic and paper filing systems
  • Assist with fundraising event coordination, maintain records of sponsors, and organize campaigns for donations
  • Assist in preparing grant applications or proposals and provide administrative support for fundraising activities
  • Keep the office organized, oversee office supplies, and handle equipment maintenance
  • Assist with booking travel accommodations for staff and guests
  • Assist with calendar management on behalf of the Director of Development
Physical Demands and Working Conditions
Physical Demands and Working Conditions
Standard office setting. Light to medium sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling. Employees must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled.
Physical Activities
Working Conditions
Additional Information
About The Crow Museum of Asian Art of the University of Texas at Dallas
The Crow Museum of Asian Art of the University of Texas at Dallas inspires and promotes learning and dialogue about the arts and cultures of Asia through our exhibitions, the research and preservation of our collections, artistic and educational programming, and visitor experience and engagement. We accomplish this in accordance with the highest professional standards, through collaboration with our public and partners in our communities, nationally, and internationally. By cultivating compassion through our work, we build greater awareness and a shared sense of what it means to be human.

In 2019, the Crow family made an unprecedented gift by donating the entire collection to The University of Texas at Dallas in memory of their parents and to ensure that the objects may be continued to be enjoyed and cared for by a new generation. In 2024, UT Dallas will open Phase I of the Edith and Peter O’Donnell Jr. Athenaeum, a multiphase arts and performance complex dedicated to enhancing and enriching the arts on campus and for the North Texas region. The Crow Museum of Asian Art will operate in two locations – the original museum in the Dallas Arts District and the new facility within the O’Donnell Athenaeum.

Work Notice:
The Crow Museum of Asian Art has two locations. This position is based at the campus of UT Dallas. Work will be performed on-site and in person.
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and the UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us
UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several employee resource groups (ERGs) comprised of individuals who share common interests in helping build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).
Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.