Title - Facilities Buyer

Location - Remote Ok, but must be East Coast or Central time zone
Duration – 6+ Months

Remote Ok, but must be East Coast or Central time zone

Prescreening Questions:

• What ERP and procurement systems have you worked on (e.g., Costpoint, SAP, Oracle, Coupa, Ariba, or a CMMS/Maximo)?

• What categories of facilities goods and services have you purchased (e.g., MRO, HVAC, electrical, janitorial, landscaping, construction, building equipment)?

• Walk me through your approach to sourcing and negotiating a service contract or maintenance agreement.

• What negotiation strategy do you typically use with facilities suppliers and contractors?

Responsibilities

• Manage and direct suppliers and teammates to support facilities operations, maintenance, and capital improvement projects across client sites.

• Ensure facilities program requirements are appropriately prioritized and executed to meet the operational needs of client

• Prepare and issue Requests for Proposal/Requests for Quote, perform price analyses in support of proposals, and develop negotiation strategies for facilities goods and services.

• Construct various contracting types for major facilities procurement activities, including service agreements, construction contracts, long-range procurement agreements, and sourcing partnerships.

• Take ownership of the procurement process from requisition creation through final payment of invoices and resolve issues within this process.

• Lead the identification, implementation, negotiation, execution, and management of strategic agreements (i.e., Long-Term Agreements (LTAs)) for facilities categories such as MRO, building services, and equipment.

• Support the overall procurement organization's strategic direction and ensure corporate strategic objectives are achieved.

• Ensure delivery of facilities materials, equipment, and services that are on time, within budget, and meet quality and safety requirements.

Requirements

• Knowledge and experience in procurement and supplier management, preferably within facilities, MRO, or indirect categories.

• Understanding and knowledge of the Federal Acquisition Regulations (FAR).

• Experience with negotiating and managing multiple contract types, including Firm Fixed Price (FFP), Time and Material (T&M), and service-based agreements.

• Proven ability to meet tight deadlines, multi-task, and prioritize workload.

• Track record of working in an ambiguous environment and successfully balancing priorities.

• Strong analytical skills; data driven with experience in establishing and tracking procurement metrics.

• Must have top-notch people and communication skills.

• Familiarity with facilities-related compliance and safety standards (e.g., OSHA) and supplier qualification processes.

• Ability to read and interpret facilities-related documentation such as statements of work, equipment specifications, and building drawings.

• Prior experience purchasing for facilities, real estate, construction, or manufacturing operations.

• Experience procuring building services (HVAC, electrical, plumbing), MRO supplies, or capital equipment.

• Experience with import/export (ITAR/EAR) regulations.

Nice-to-haves

• Certified Professional in Supply Management (CPSM) or Certified Supply Chain Professional (CSCP) Certification.

• Project Management Professional (PMP) or Facilities Management (FMP/CFM) Certification.

• Experience with Deltek Costpoint, Jira, SharePoint, or CMMS platforms.

Education

Bachelor's degree in Business, Supply Chain Management, Finance or similar with minimum 5+ years of experience in Supply Chain Management or Master's degree with 3 years of experience in Supply Chain Management.

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