Meeting and Events Planner
The Judge Group
Administration
Remote
Posted on Apr 9, 2026
Event Planner / Meetings Manager
About the Job
As an Event Planner, you will partner closely with clients and internal stakeholders to design and deliver high‑impact corporate meetings and events. You will lead programs from contract execution through on‑site delivery and final reconciliation, ensuring exceptional client service, operational excellence, and cost efficiency. This role requires strong project management skills, attention to detail, and the ability to manage multiple programs simultaneously in a fast‑paced, client‑focused environment.
Responsibilities
- Lead the planning, coordination, and execution of corporate meetings and event programs from contract execution through final billing.
- Partner with clients to understand meeting objectives and ensure program delivery aligns with business goals.
- Research, source, and manage venues and vendors, leveraging preferred supplier relationships to ensure quality, value, and consistency.
- Negotiate and review supplier contracts to ensure they are legally protective of both the company and the client.
- Own program budgets, identify cost‑savings opportunities, review invoices, and partner with reconciliation teams to ensure accurate billing.
- Coordinate on‑site logistics with venue staff and vendors, serving as a primary point of contact during program execution.
- Support online registration and attendee communications, ensuring a seamless and user‑friendly registration experience using event technology platforms (e.g., Cvent).
- Conduct post‑event debriefs with clients and deliver comprehensive reporting with insights and recommendations.
- Develop service recovery plans as needed and drive continuous improvement across programs.
- Maintain strong knowledge of event technologies, tools, and industry best practices.
Minimum Qualifications
- Bachelor’s degree or equivalent practical experience.
- 5+ years of experience in corporate event planning, meetings management, or program management.
- Experience managing event budgets, contracts, and financial reconciliation.
- Strong organizational, prioritization, and project management skills.
- Excellent written and verbal communication skills.
- Proficiency with standard computer applications and event technology platforms.
- Ability to travel domestically and internationally up to 25% of the time.
Preferred Qualifications
- Certified Meeting Planner (CMP) designation.
- Experience working in a managed meetings, corporate travel, or agency environment.
- Experience using Cvent or similar event management platforms.
- Strong client management and stakeholder engagement experience.
- Demonstrated ability to identify cost efficiencies while maintaining high service standards.
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