Meeting & Event Planner

Career Level 4, reporting to MES Marketplace Manager

Central Region – Marketplace Events

This position is responsible for the strategic planning and execution of Deloitte meetings and events with a primary focus on in person & hybrid events in the Central Region. The position requires advanced meeting and event planning experience from sourcing, contract negotiation, logistics management and seeing through to flawless execution. It demands a significant amount of communication with senior leadership as well as internal meeting stakeholders. The ideal location for the position is in Dallas, TX.

The team

At Deloitte, Meeting & Event Services (MES) is the team of event professionals in planning and registration that provide strategic end-to-end solutions for all Deloitte meeting and event needs. The Marketplace Event planning team within MES is focused on planning, managing and delivering local events throughout the country (i.e. holiday events, retirement parties, marketing and client facing events, internal trainings or culture building events, etc.) Our team members work collaboratively and apply their specialized knowledge and skills to think proactively to provide a holistic customer-centric “experience” for our Deloitte professionals, clients, and guests attending events

Basic Qualifications

• Specialized knowledge in contracting, organizing and managing all logistical aspects of complex meetings and events; 4-7 years of experience
• Project management – ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget
• Strong working knowledge of Word, Excel, Outlook and Zoom is preferred
• Excellent customer service – 4 years of experience
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future

Responsibilities

• Deliver exceptional client service with a consultative, solutions-oriented approach
• Forecast management and impeccable data integrity
• Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
• Liaison between meeting stakeholders, vendors, registration, procurement and operations teams; understand and interpret meeting objectives and navigate the firm’s event planning processes on behalf of the meeting sponsor
• Source appropriate venues on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements
• Ability to work independently, on multiple projects simultaneously and under deadlines
• Ability to handle high volume workload and fast pace; manage stress
• Provide strong communication with clients (written and oral) with a consultative style
• Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
• Serve as single point of contact for both the event sponsor and the hotel/event venue
• Develop, review and approve detailed specifications for hotel or venue operations – conference services, rooms, catering, conference set up, AV, business center, accounting, IT/Communications
• Review, manage and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event décor, entertainment, transportation, team-building, IT, special supplies/materials, temp assistance)
• On-site support for designated meetings to ensure successful meeting execution
• Audit and submit all event related invoices for processing
• Post meeting reporting and reconciliation

If you are interested in being considered for one of these positions, you should complete the Transfer Request Form located on DCC under “US Transfer Guidelines”. Once completed, please forward the Transfer Request Form to (Recruiter’s name) at (Recruiter’s email) or (Recruiter’s Fax).

In addition, you must also submit your resume and apply online for specific positions through the DCC under “Deloitte Career Opportunities”.

Applicants or employees with disabilities must be offered any reasonable accommodations, which are necessary for them to be able to perform the essential functions of a position.